This Privacy Notice tells you what to expect regarding personal information collected, handled, and processed by Matchking Limited.
Matchking Limited of 22a Station Approach, West Byfleet, Surrey KT14 6NF is the Data Controller.
We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with all applicable data protection laws in force from time to time. With effect from 25 May 2018, this is the General Data Protection Regulations ("GDPR").
This information will have been provided, or will be provided, by you or a third party who we work with, such as a Job Board Company or another employment business or agency. In the case of references, these will be from your previous employer. Medical information may be supplied by a third party such as your GP, Consultant or Occupational Health. The outcome of criminal record checks and security clearance checks, where relevant, will be supplied by the Disclosure and Barring Service or other external company applicable to the placement.
The above information is used to provide our services to you as a recruitment agency, to find you suitable work, whether on a temporary or permanent basis, based on your requirements.
Your personal information may be used to:
Additional information may be used to:
All the personal data we have is stored on Microsoft Azure servers within secure Microsoft data centres at two locations within Europe.
Azure meets a broad set of international and industry-specific compliance standards such as ISO 27001, HIPAA, FedRAMP, SOC 1 and SOC 2 as well as country-specific standards such as Australia IRAP, UK G-Cloud, and Singapore MTCS. Rigorous third-party audits confirm Azure's adherence to the strict security controls these standards mandate.
Information that we print (your CV for example) is stored securely if travelling to or from meetings and is shredded as soon as possible afterwards. Information is secured under lock and key in the office and no printed information is taken home by employees.
Access to CRM data is restricted to approved employees only.
Your CV and related information will be shared or sent to prospective employers. Once you have secured a placement, additional information will be provided to them to enable the placement to proceed. Such employers and clients will usually be located inside the European Economic Area (EEA) but may be outside of the EEA. Personal data shall not be transferred to a country or territory outside the EEA unless that country or territory ensures an adequate level of protection or the appropriate safeguards are in place for your rights and freedoms. Before such a transfer takes place outside of the EEA, we will provide you with further information concerning this.
Other trusted third parties that we may share your data with are as follows: HM Revenue and Customs, pension scheme providers, legal advisors and other companies for the purpose of undertaking pre-engagement checks for the role or for paying you.
We process information and documentation to establish your right to work as we are legally obliged to.
In respect of medical information, the basis for us processing this will depend on the circumstances but will usually be for one of the following reasons: it is necessary to protect health and safety or to prevent discrimination on the grounds of disability or where consent has been obtained if required.
Information related to criminal record checks, which are relevant for some roles, will be processed on the basis that it is necessary for us to comply with the law, or consent will be obtained if required.
Once a position has been found for you, we will process your personal data, including financial information, for the purpose of you entering into a contract to fulfil your role and to enable us to pay you, depending on the specific contractual arrangements and circumstances.
For the purposes of paying you, where relevant, we are legally obliged to provide information to HMRC.
Once a placement has been secured, we may also process your data on the basis of our legitimate interests, i.e. for administrative purposes.
You currently have the right at any time to ask for a copy of the information about you that we hold. If you would like to make a request for information, please email hello@matchking.com.
In addition to this right of access, you also have the following rights: erasure, restriction of processing, objection and data portability.
Your data will be retained for no longer than is necessary and in accordance with our Data Retention Policy.
If you have provided us with your consent to process your data, for the purpose of using our services and us finding you suitable work, you have the right to withdraw this at any time. In order to do so you should contact us by emailing hello@matchking.com.
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner's Office at ico.org.uk/concerns.
Please address any questions, comments, and requests regarding our data processing practices to hello@matchking.com.
This Privacy Notice may be changed by us at any time.
